Posts Tagged ‘document management’


EZ Doc Filer 3.0: The Next Step in Electronic Document Management

September 25, 2008

Imperial Software Systems is proud to release EZ Doc Filer 3.0. Already the ideal solution for electronic document management, EZ Doc Filer 3.0 incorporates many updates designed to increase workflow and productivity.

  • Now available in a web based version: Access all the document management features through your favorite web browser.
  • Add / Modify Search Fields: Customize the search parameters to best organize your documents. Add searchable areas such Borrower Address, Document Status, and other fields that are specific to your industry.
  • Activity Log: EZ Doc Filer 3.0 now includes a master record that details all instances of users who login to access and change files.
  • PDF Merge / Split: This new feature allows you to extract vital pages from a PDF file and integrate it with others. Now important data can be contained in one file, as opposed to spanning a clutter of documents. While previous versions relied on an additional program that needed to be accessed separately, EZ Doc Filer 3.0 now has this feature built in.
  • Administration Menu: EZ Doc Filer 3.0 has reformatted its administration menu to simplify control and increase your workflow. As an administrator, you can easily assign additional users, implement additional search fields, and access orders and transaction logs through an easy to use menu.
  • Increased Security: EZ Doc Filer 3.0 keeps your documents safe and secure through its internal security measures. Administrators grant file access to users by assigning those users into groups that allow or disallow permission to specific folders.

If you have any questions or are interested in hearing more about this upgrade, please contact Imperial Software Systems at 1-888-797-7302.


Dental Records Filing made EZ

May 2, 2008

As the number of legalities surrounding the health care industry increase, dentists and other health service providers often find it hard to keep their office free of clutter and paper-file storage. In order to maintain an efficient and well-functioning practice, patient dental records and all similar documentation needs to be easily accessible and properly organized. It is with utmost importance to all parties involved – the dentist, the patient, insurance providers, etc. – that a system for quick record retrieval and easy access is seamlessly integrated into the daily workflow of any given dental practice. With the advent of electronic document filing, unparalleled organization, easy retrieval times, minimal physical storage space, and secure client access are not only possible attributes of an efficient dentist’s office – they’re easy to achieve.

Custom Filing Software for Dental Records

A paperless office solution system can revolutionize the way medical offices function. Customizable software allows dentists to tweak a document management system to best fit their practice’s needs. As the dental record structure is perhaps one of the most complex record systems in the medical industry, a customized interface will allow dentists to markup patient data and documentation with all necessary tags to assure that specific notes and records will be categorized, indexed, and preserved far better than any paper filing system could achieve.

For the full text of this article please visit Dental Records Filing at Imperial Software Systems.


Looking for Paperless Office Software in Long Island, New York?

April 2, 2008

Imperial Software Systems is proud to offer an inside look into how a Paperless Office System works, as well as the benefits and advantages of implementing electronic document management in a small business setting

Our Paperless Office lens provides an inside look into document management resources, paperless office pricing, and an environmentally friendly business solution.

View our Paperless Office and Electronic Document Management Lens today and begin to see how stepping away from the paper trail can save you time, money and a whole lot of frustration!


The Benefits of a Paperless Office

March 26, 2008

As the world goes digital, so will your filing cabinet. Software programs like Imperial Software System’s EZ Doc Filer are taking the document management market to new heights. By allowing documents to be scanned into a database managed system, new imaging and retrieval solutions have the ability to store a company’s document archive on a server while integrating their legacy database application.

A direct result of this electronic organization is the easy access of all data that is withheld in each document. Files can be parsed into different data fields and queried as if they were created in a word processing or spreadsheet application.

For the full text of this article, please visit Imperial Software Systems‘ article section. The remaining portion of this article will be posted under The Benefits of a Paperless Office.


Case Studies Published

March 26, 2008

Imperial Software Systems is proud to announce that it has added three new client case studies to its official Web site (Imperial Software Systems).

Client Case Studies

United Title Agency, Inc

With over 20 years of combined industry experience, United Title Agency, Inc. (UTA) provides full-service state-of-the-art title insurance nationwide. UTA contains unique expertise in title, real estate law, and banking. With Commonwealth as their main underwriter, UTC is totally committed to meeting their clients’ challenging needs.

Struggling with Storage Issues

It is well known that rents are high in New York. But what about storage rent? At $1000.00 per month, UTA found themselves drowning in unnecessary fees while their files collected dust at an off site warehouse. In addition, security and safety of personal information became a critical issue- containing paper in a warehouse left UTA wide open to liability. The fear of possible theft, flood, and fire worried the company’s office manager, Erica.

For the full text of this case study please visit our Client Case Studies Section.